--- title: "Creating and Managing Events" description: "Add events to the community, group, and amenity calendars, then edit or delete them." url: https://support.communitrak.com/en/articles/36-creating-and-managing-events collection: "Calendar" updated: 2026-11-07 language: en --- # Creating and Managing Events Add events to the community, group, and amenity calendars, then edit or delete them. Events on the Calendar can belong to the community calendar, a group calendar, or an amenity calendar. This article covers creating a single event and editing or deleting it afterward. ## **Who can do this** Creating community and group events requires the **Create Calendar Event** permission. For a group event, you also need to be a member of that group, unless you have the **Manage Member Groups** permission. Creating events on an amenity calendar requires the **Create Amenity Calendar Event** permission. Editing and deleting have their own permissions (**Edit Calendar Event** and **Delete Calendar Event**), and amenity events use a separate set (**Edit Amenity Calendar Event** and **Delete Amenity Calendar Event**). Some options may be unavailable or appear differently depending on your level of account access. ## **Create an event** 1. Click **New Event** in the top-right corner of the Calendar page. You can also click a date on the month view or a time slot on the week view to pre-fill the date and time. 2. Select a **Calendar** from the dropdown. You'll see Community Events and your groups if you can create calendar events, and your community's amenities if you can create amenity calendar events. 3. For Community Events, optionally choose a **Category**. This field only appears once your community has set up event categories (see below). 4. Enter an **Event Title**. 5. Choose an **Event Type**: In-Person (the default), Virtual, or Hybrid. Amenity events don't have this field or a location, because they always take place at the amenity. - For Virtual or Hybrid events, enter a **Meeting Platform** (e.g., Zoom, Teams) and a **Meeting Link**. - For In-Person or Hybrid events, enter an **Event Location**. 6. Set the **Start Date** and optionally an **End Date**. 7. Set the **Start Time** and **End Time**, or leave them blank for an all-day event. 8. Add any additional details in the **Event Information** field. 9. Click **Create Event**. ![](https://staticfiles.gleap.io/ghelparticle/0tNjDwA0PENCLX5SpDc7q3lpNOVSwmc1Yc5lMu8Ze7ug7MElnyqa7Mqfvg3oDhqrjNlVXqy7UvU.png) > **Info:** **Tip:** If the event happens on a schedule, such as a monthly board meeting, check **Repeat this event** instead of creating it over and over. See the Repeating Events article. ## **Color-code community events with categories** Every Community Event shows in the same green unless you give it a category. Categories are your community's own labels, such as Social, Meetings, Games, or Exercise, each with a color. An event with a category shows in that color on the calendar, and members can show or hide each category from the Calendars card. 1. Click **Categories** in the top-right corner of the Calendar page. 2. Click **Add category**, or **Use a starter list** if you don't have any yet. Enter a name and click the color square to pick a color. 3. Drag the handles to change the order categories appear in. 4. Click **Save**. Managing categories requires the **Manage Calendar Categories** permission. Choosing a category for an event only needs permission to create or edit the event. To remove a category, click its remove button and confirm. The removal takes effect when you click **Save**. Removing a category does not delete any events. Events that used it go back to the default Community Events color. > **Info:** **Tip:** Categories apply only to Community Events. Group and amenity events always show in their own calendar's color. ## **Block an amenity during an event** Events on the calendar of an amenity that takes reservations have a **Block reservations during this event** checkbox. Check it when the amenity should be unavailable for the duration of the event, for example a clubhouse reserved for a community meeting. This prevents new reservations from being made during the event time. It does not cancel reservations that residents have already booked for that time, so check the Reservation Manager for conflicts and contact those residents yourself. ## **Edit an event** 1. Click the event on the calendar or in the upcoming events list to open its details. 2. Click **Edit Event**. 3. Update the fields you want to change. 4. Click **Update Event**. 5. If the event repeats, choose which dates the change applies to and click **Save**. See the Repeating Events article. You can move a community or group event to another calendar by changing **Calendar** while editing, for example from Community Events to a group. Amenity events stay on their amenity's calendar. To put one somewhere else, delete it and create it on the new calendar. ## **Delete an event** 1. Click the event to open its details. 2. Click **Delete**. 3. If the event repeats, choose which dates to remove. Otherwise, confirm the deletion in the dialog that appears. > **Error:** **Heads up:** Deleting an event is permanent and cannot be undone. Any RSVPs for the dates you remove are deleted, too. ## **Things to know** - Members who answered Going or Maybe are notified when the event is canceled or its date, start time, or location changes. Edits to other details, like the title or description, don't send a notification. - The **Event Information** field is plain text. Links pasted there are not clickable. For an online meeting, choose Virtual or Hybrid and use the **Meeting Link** field. - Group events are only visible to members of that group and to anyone with the **Manage Member Groups** permission. They show in the group's color on the Calendar, and also on the group's own calendar. - If your community's account is read-only because of a billing issue, the **New Event** and **Categories** buttons are disabled, and events can't be created, changed, or deleted until the account is back in good standing. If you have questions or need help, chat with Communitrak Support from any page using the messenger icon in the bottom-right corner.