Events on the Calendar can belong to the community calendar, a group calendar, or an amenity calendar. This article covers creating a single event and editing or deleting it afterward.
Creating community and group events requires the Create Calendar Event permission. Creating events on an amenity calendar requires the Create Amenity Calendar Event permission. Editing and deleting have their own permissions, and amenity events use permissions that are separate from community and group events. Some options may be unavailable or appear differently depending on your level of account access.
Click New Event in the top-right corner of the Calendar page. You can also click a date on the month view or a time slot on the week view to pre-fill the date and time.
Select a Calendar from the dropdown. Options include Community Events, any groups you can post to, and any amenities you can schedule.
Enter an Event Title.
Choose an Event Type: In-Person, Virtual, or Hybrid. This field does not appear for amenity calendar events.
For Virtual or Hybrid events, enter a Meeting Platform (e.g., Zoom, Teams) and a Meeting Link.
For In-Person or Hybrid events, enter an Event Location.
Set the Start Date and optionally an End Date.
Set the Start Time and End Time, or leave them blank for an all-day event.
Add any additional details in the Event Information field.
Click Create Event.
Events on an amenity calendar have a Block reservations during this event checkbox. Check it when the amenity should be unavailable for the duration of the event, for example a clubhouse reserved for a community meeting.
This prevents new reservations from being made during the event time. It does not cancel reservations that residents have already booked for that time, so check the Reservation Manager for conflicts and contact those residents yourself.
Click the event on the calendar or in the upcoming events list to open its details.
Click Edit Event.
If the event repeats, choose which dates the change applies to. See the Repeating Events article.
Update the fields you want to change.
Click Update Event.
Click the event to open its details.
Click Delete.
If the event repeats, choose which dates to remove. Otherwise, confirm the deletion in the dialog that appears.
Members who have RSVP'd are notified when an event they are attending is changed or cancelled.
The Event Information field is plain text. Links pasted there are not clickable, so use the event's link or meeting link fields for URLs.
Group events created here also appear on the main Calendar for members of that group, tagged with the group's color.
If your community's account is read-only because of a billing issue, the New Event button is hidden until the account is back in good standing.
If you have questions or need help, chat with Communitrak Support from any page using the messenger icon in the bottom-right corner.
