The Calendar shows everything happening in your community in one place: community-wide events, amenity schedules, and group events. You can browse by month or week, filter which calendars are visible, and (if you have permission) create, edit, and delete events.
All residents and Community Leaders can view the Calendar. Creating, editing, and deleting events requires specific permissions. Some options may be unavailable or appear differently depending on your level of account access.
Log in to Communitrak at https://app.communitrak.com.
Click Calendar in the main navigation menu.
The page opens in month view by default. The calendar grid takes up the left two-thirds of the page, and a sidebar on the right shows calendar toggles and upcoming events.
Use the view toggle in the calendar header to switch between Month and Week. Communitrak remembers your preference for each community, so you'll see the same view the next time you visit.
In week view, the calendar displays a detailed hour-by-hour grid. Click an empty time slot to create a new event pre-filled with that date and time.
The Calendars card in the sidebar lets you control which events appear on the grid. Each calendar has a colored dot and a toggle switch:
Community Events -- community-wide events visible to all members.
Amenities -- one toggle per amenity (e.g., Pool, Clubhouse). Only appears if your community has amenities configured.
Groups -- one toggle per group you belong to. Only appears if you're a member of at least one group with a calendar.
Turn a toggle off to hide that calendar's events from the grid and the upcoming events list. Your toggle preferences are saved for you.
Below the calendar toggles, the Upcoming Events list shows your next events in chronological order. Each entry displays the event title, date, time, location (if set), and which calendar it belongs to (indicated by the colored dot).
Click an event title to open its details. Use Show More at the bottom to load additional events.
Click any event on the calendar grid or in the upcoming events list to open the event details dialog. The dialog shows:
Event title
Which calendar it belongs to (with a color indicator)
Date and time
Event type (In-Person, Virtual, or Hybrid), when applicable
Location (for in-person and hybrid events)
Meeting platform and join link (for virtual and hybrid events)
Description
Event link
If you have permission to edit or delete the event, those buttons appear at the bottom of the dialog.
Click New Event in the top-right corner of the Calendar page. You can also click a date on the month view or a time slot on the week view to pre-fill the date and time.
Select a Calendar from the dropdown. Options include Community Events, any groups you can post to, and any amenities you can schedule.
Enter an Event title.
Choose an Event type: In-Person, Virtual, or Hybrid. This field does not appear for amenity calendar events.
For Virtual or Hybrid events, enter a Meeting platform (e.g., Zoom, Teams) and a Meeting link.
For In-Person or Hybrid events, enter a Location.
Set the Start date and optionally an End date.
Set the Start time and End time, or leave them blank for an all-day event.
Add any additional details in the Event information field.
For amenity calendars that support reservations, check Reservation block if the event should block the amenity from being reserved during this time.
Click Create Event.
Click the event on the calendar or in the upcoming events list to open its details.
Click Edit Event.
Update the fields you want to change.
Click Update Event.
Click the event to open its details.
Click the trash icon.
Confirm the deletion in the dialog that appears.
The Calendar only appears in the main navigation menu if the Calendar module is enabled for your community.
Creating community and group events requires the Create Calendar Event permission. Creating amenity events requires the Create Amenity Calendar Event permission.
Editing and deleting events have their own separate permissions, and amenity events have dedicated permissions distinct from community/group events.
Calendar toggle and view preferences are saved to your browser. Logging in on a different device or browser will start with the defaults.
Group calendar events are also visible on the main Calendar for group members, tagged with the group's color.
If you have questions or need help, chat with Communitrak Support from any page using the messenger icon in the bottom-right corner.
