Creating events in your community calendar is an excellent way to keep everyone informed and engaged. Whether it's a board meeting, community picnic, or a virtual gathering, Communitrak makes it easy to add these events to your community's calendar. Follow these simple steps to create a new event.
Step 1: Navigate to the Calendar
Log in to your Communitrak account.
From the main navigation menu, select Calendar. This will take you to the calendar view, where you can see all the upcoming events for your community.
Step 2: Create a New Event
Click the New Event button. This button is typically located at the top right of the calendar view.
Step 3: Provide Event Details
Calendar: Select a calendar from the dropdown. The main community calendar is named "Community Calendar," but you'll also see each amenity listed as they each have their own calendar.
Event Title: Enter a title for your event. Make it clear and descriptive.
Event Type: Choose the type of event from the dropdown menu. Depending on the nature of your event, select either In-Person Event or Virtual Event:
In-Person Event: This option will allow you to provide an event location. Enter the address or location where the event will take place.
Virtual Event: Selecting this will enable fields to enter the Meeting Platform (e.g., Zoom, Google Meet) and Virtual Meeting Link. Provide the necessary information for participants to join the event online.
Start Date and End Date: Select the start date for your event. If the event spans multiple days, also select an end date. If it's a single-day event, the end date is optional.
Start Time and End Time (Optional): For events happening at a specific time, enter the start and end times. If the event is an all-day event, you can leave these fields blank.
Other Event Information: Fill in any additional details about the event, such as a description, special instructions, or anything else participants need to know.
Step 4: Finalize Your Event
Once you have filled in all the necessary details, review the information to ensure accuracy. If everything looks good, click the Save Event button to add the event to your community calendar.
The event will now be visible to all community members based on the visibility settings you've chosen.
Additional Tips:
All-Day Events: If you're creating an all-day event, remember not to select a start or end time. This will automatically set the event to occupy the entire day on the calendar.
Editing an Event: If you need to edit an event after creating it, you can do so by navigating to the event in the calendar and selecting the option to edit. Make your changes and save them to update the event details.
Creating events on Communitrak is straightforward. By keeping your community calendar up-to-date, you're helping ensure that community members stay informed about upcoming activities and meetings, fostering a stronger and more connected community.
If you have any questions or need further assistance, don't hesitate to reach out through the chat bubble located at the bottom right of every page in Communitrak. Our support team is here to help!